Long Answer Type Questions

LibreOffice Writer • Tables • Recipient Lists • Print Dialog

Question 1

Discuss any one method to create a table in LibreOffice Writer. Prepare your report card of Class IX in table format.

Answer

One simple method of creating a table in LibreOffice Writer is by using the Insert Table option.

Method: Using the Insert Table Dialog Box

  1. Open LibreOffice Writer and place the cursor at the location where the table is required.
  2. Select Table → Insert Table from the menu.
  3. Alternatively, use the keyboard shortcut Ctrl + F12.
  4. In the Insert Table dialog box, specify the required number of columns and rows.
  5. Select any required options such as a heading row or table style.
  6. Click Insert.
  7. Enter the required information into the cells.

Sample Class IX Report Card

A report card can be organised using a table such as the following:

Subject Periodic Test Half-Yearly Annual Exam Total Grade
English 18 72 82 172 A2
Hindi 17 70 80 167 A2
Mathematics 19 75 88 182 A1
Science 18 73 85 176 A1
Social Science 17 71 83 171 A2
Information Technology 19 76 90 185 A1
Note: The marks above are illustrative. Students should replace them with their own academic information when preparing an actual report card.

Question 2

Explain the method of adding rows and columns in an existing table as described:

a. A row above the second row.
b. A column to the left of the first column.

Answer

a. Adding a Row Above the Second Row

  1. Place the cursor in any cell of the second row.
  2. Use the table's row insertion command.
  3. Choose the option to insert a row above the current row.
  4. A new row will be inserted between the first and second rows.
Before:
Row 1
Row 2
Row 3
After inserting a row above Row 2:
Row 1
New Row
Row 2
Row 3

b. Adding a Column to the Left of the First Column

  1. Place the cursor in any cell of the first column.
  2. Use the table's column insertion command.
  3. Choose the option to insert a column before or to the left of the current column.
  4. A new column will appear to the left of the existing first column.
Tip: LibreOffice Writer provides table commands through the Table menu and the table toolbar/context menu. The exact toolbar appearance may differ depending on the LibreOffice version.

Question 3

How can you copy a table in LibreOffice Writer?

Answer

A table can be copied in LibreOffice Writer using the normal Copy and Paste commands.

  1. Select the entire table that you want to copy.
  2. Use Edit → Copy or press Ctrl + C.
  3. Place the cursor at the location where you want the copied table to appear.
  4. Use Edit → Paste or press Ctrl + V.

The copied table, including its contents and much of its formatting, will be inserted at the new location.

Important: To copy the whole table rather than only the contents of one or more cells, make sure the complete table is selected before using the Copy command.

Question 4

How do you create a new recipient list?

Answer

A new recipient list can be created while preparing a Mail Merge document in LibreOffice Writer. The recipient list stores information about the people who will receive the personalised document.

General Procedure

  1. Open or create the main document in LibreOffice Writer.
  2. Start the Mail Merge process.
  3. Select the option to create or select an address list / recipient list.
  4. Choose Create or the equivalent option for creating a new address list.
  5. Enter the details of each recipient in the appropriate fields, such as name, address, city and postal code.
  6. Add additional records for other recipients.
  7. Save the address list when all required records have been entered.
  8. Use the fields from the recipient list as merge fields in the main document.

Example Recipient List

First Name Last Name Address City Postal Code
Riya Sharma 12 Main Road Delhi 110001
Aman Verma 25 Park Street Noida 201301

The same recipient list can subsequently be used to generate personalised letters, invitations, labels or other mail-merge documents.

Question 5

Explain the general options of the Print dialog box available in LibreOffice Writer.

Answer

The Print dialog box provides options for controlling how a document is printed. It can normally be opened using File → Print or Ctrl + P.

Important Print Options

Option Purpose
Printer Selection Allows the user to select the printer to which the document will be sent.
Print Range Allows the user to specify which pages or portions of the document should be printed.
Number of Copies Specifies how many copies of the selected document or pages should be printed.
Collate When multiple copies of a multi-page document are printed, collating arranges each copy in page order.
Page Selection Allows printing of all pages, selected pages or a specified page range, depending on the available options.
Document / Content Options Depending on the document and LibreOffice version, options may be available for controlling which document elements are printed.
Printer Properties Opens printer-specific settings such as paper size, orientation, print quality and other hardware options supported by the selected printer.

Typical Printing Procedure

  1. Open the document in LibreOffice Writer.
  2. Press Ctrl + P or select File → Print.
  3. Select the required printer.
  4. Specify the pages or range to print.
  5. Enter the required number of copies.
  6. Configure any required printer-specific properties.
  7. Click Print to start printing.
Note: The exact options displayed in the Print dialog can vary according to the operating system, installed printer, printer driver and LibreOffice version.

Quick Revision

Question Key Answer
1 Use Table → Insert Table or Ctrl + F12, specify rows and columns, and enter the report-card data.
2 Place the cursor in the relevant row/column and use the table insertion command to insert above or to the left.
3 Select the complete table, press Ctrl + C, place the cursor at the destination and press Ctrl + V.
4 Start Mail Merge, create a new recipient/address list, enter recipient records and save the list.
5 The Print dialog provides printer selection, print range, copies, collation and printer-specific settings.