Short Answer Type Questions

LibreOffice Writer • Tables • Data Sources • Printing • Mail Merge

Question 1

What is a table?

Answer

A table is an arrangement of information in rows and columns. It is used to organise and present related data in a clear and structured manner.

Example:
Name Class Marks
Riya VII 85
Aman VII 91

In LibreOffice Writer, tables can also be formatted by changing borders, alignment, column widths, row heights and other properties.

Question 2

How do you merge tables?

Answer

In LibreOffice Writer, two tables can be merged when they are placed one after another without intervening text or other content.

  1. Place the cursor in the second table.
  2. Delete any paragraph or empty space between the two tables, if present.
  3. Use the table command for Merge Tables, where available in the current LibreOffice interface.
Note: The exact menu or toolbar location can vary with the LibreOffice version. The important requirement is that the tables are adjacent and that no separating paragraph prevents them from being joined.

Question 3

What is a data source?

Answer

A data source is a collection of organised information that provides the records and fields required by an application.

In Mail Merge, the data source contains information about recipients, such as their names, addresses and other details. The mail-merge document uses this information to create personalised documents.

Example:
Name Address City
Riya Sharma 12 Main Road Delhi
Aman Verma 25 Park Street Noida

Question 4

How do you open the Print dialog box?

Answer

In LibreOffice Writer, the Print dialog box can be opened using either of the following methods:

  1. Click File → Print.
  2. Use the keyboard shortcut Ctrl + P.

The Print dialog box allows the user to select the printer, specify pages or copies, and configure other available printing options before printing the document.

Question 5

What is mail merge?

Answer

Mail Merge is a feature of LibreOffice Writer that combines a main document with a data source to create multiple personalised documents.

The main document contains the common text and merge fields, while the data source contains individual records such as names and addresses.

Example:

A school can prepare one invitation letter and use Mail Merge to automatically create separate copies containing the name and address of each parent.

Mail Merge is useful for preparing letters, invitations, certificates, labels, envelopes and other personalised documents for multiple recipients efficiently.

Quick Revision

Question Key Answer
1 A table organises information into rows and columns.
2 Place the tables adjacent to each other and use the Merge Tables command where available.
3 A data source is an organised collection of records and fields used to provide information, such as recipient details for Mail Merge.
4 Use File → Print or press Ctrl + P.
5 Mail Merge combines a main document with a data source to produce personalised documents for multiple recipients.